Privacy Policy

StaffStack, Inc. ("StaffStack," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform at staffstack.io and related services (collectively, the "Service").

By accessing or using the Service, you agree to this Privacy Policy. If you do not agree, please do not use the Service.

Information you provide directly:

• Account information (name, email address, company name, role)
• Job posting details (title, description, requirements, salary ranges)
• Candidate information (resumes, contact details, skills, employment history)
• Vendor/agency information (agency name, specialties, contact details)
• Communications you send to us or through the platform

Information collected automatically:

• Device and browser information (IP address, browser type, operating system)
• Usage data (pages visited, features used, timestamps, click patterns)
• Cookies and similar tracking technologies
• Log data and analytics

We use the information we collect to:

• Provide, maintain, and improve the Service
• Match candidates with job openings using AI-powered algorithms
• Score and rank vendor performance
• Process and manage placements and guarantees
• Send transactional communications (account updates, placement notifications)
• Analyze usage patterns to improve our AI models and user experience
• Detect, prevent, and address fraud, abuse, or technical issues
• Comply with legal obligations

StaffStack uses artificial intelligence and machine learning to analyze resumes, match candidates to job requirements, and score vendor performance. This automated processing is central to our Service. We design our algorithms to be fair and unbiased, and we regularly audit them for accuracy.

You have the right to request human review of any automated decision that significantly affects you. Contact us at privacy@staffstack.io to make such a request.

We may share your information with:

• Platform participants: Candidate profiles are shared with hiring companies and staffing agencies as part of the matching and placement process
• Service providers: Third-party vendors who help us operate the Service (hosting, analytics, email delivery)
• Legal requirements: When required by law, regulation, legal process, or government request
• Business transfers: In connection with a merger, acquisition, or sale of assets

We do not sell your personal information to third parties.

We implement industry-standard security measures to protect your information, including encryption in transit (TLS) and at rest, access controls, and regular security assessments. Our infrastructure is hosted on SOC 2-compliant providers.

However, no method of transmission or storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your data using commercially reasonable measures.

We retain your information for as long as your account is active or as needed to provide the Service. After account deletion, we may retain certain data for up to 90 days for backup purposes and as required by law. Anonymized and aggregated data may be retained indefinitely for analytics and service improvement.

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Correct inaccurate or incomplete information
• Delete your personal information
• Export your data in a portable format
• Opt out of certain data processing activities
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us at privacy@staffstack.io. We will respond within 30 days.

We use essential cookies to operate the Service (authentication, session management). We may also use analytics cookies to understand how the Service is used. You can control cookie preferences through your browser settings.

The Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we learn that we have collected information from a child, we will promptly delete it.

Your information may be processed and stored in the United States. By using the Service, you consent to the transfer of your information to the United States, which may have different data protection laws than your country of residence.

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on the Service and updating the "Last updated" date. Your continued use of the Service after changes are posted constitutes acceptance of the updated policy.

If you have questions about this Privacy Policy or our data practices, contact us at: